Plan AN
Event
We provide the support you need to make your event successful and unforgettable. We provide a range of services for clients, including event permitting, financial and in-kind support to events, project management of events and assistance during the permit application process.
PLAN an
event
The City of Cape Town provides a variety of venues for hire with a wide range of services. Whether you’re hosting a private or public event, we have a venue suited to your needs. Our venues range in size, setting and atmosphere, including recreation hubs, libraries, stadiums, halls, etc. If you want to book a venue for your next event, please follow the steps below. You can only apply for an event permit once you have secured a venue.
The main consideration for any event being staged in the City of Cape Town is the safety of the participants and the public. The permitting process is in place to ensure there are health, safety and crowd management measures safeguarding all those in attendance at events.
Step 1:
Find out as much as possible about the requirements for booking the venue, as well as how much it will cost to hire.
You can make the booking and handle the payment processes over the phone. Once the date has been confirmed, you will be sent an invoice for the amount payable for venue hire.
Step 2:
You will then have 30 days to make half of the payment upfront, as well as a refundable deposit to cover any damages.
You will need to send proof of payment to the booking office that helped you or the venue itself, and only then will the booking be confirmed.
Step 3:
Once you have hosted your event, you will have 30 days after that to make the remaining payment. Once the payment has been made, your deposit will be refunded.
The City’s Recreation and Parks Department has developed an online system to provide a more efficient and effective service to members of the public looking to book a City-owned community facility, which includes community halls, resorts and recreation centres.
With over 200 venues to choose from, event organisers have a wide selection of options to suit their needs.
The facility booking system is a one-stop, online solution in three simple steps:
- Visit www.capetown.gov.za/FindAVenue
- Find your desired facility from the drop-down menu, then check availability or gather more information.
- Navigate to e-services to reserve your booking.
For feedback or assistance with any problems experienced with the system, please contact FBS.Enquiries@capetown.gov.za.
Permit
Process
An event application will be required for an event consisting of more than 200 persons, where there is amplified sound or a temporary structure is used.
However, the Event Permit Office may determine whether the impact and risk attached to an event of fewer than 200 persons will require the submission of an application for an event.
In addition to processing permits for events, Event Permit officials will assist event organisers by interfacing with other City departments to facilitate the necessary event services such as traffic, health, safety and environmental services.
Each application is evaluated in accordance with the City’s strategic objectives and legal and operational requirements. Our staff ensure that events meet the regulatory requirements and facilitate the necessary services such as traffic, health, safety and environmental services.
Step-by-Step guide
- 1 Book your event venue
- 2 Obtain South African Police Service (SAPS) Risk Grading Certificate
- 3 Prepare all your documents
- 4 Submit application to events.permit@capetown.gov.za
- 5 Submission of all plans
- 6 Event permit officer assigned to application
- 7 Permit Application Assessment
- 8 City Services Event planning and engagements
- 9 Event Permit Application Decision (approval or rejection)
- 10 Implementation, Monitoring and Evaluation of Event
REQUIRED DOCUMENTS
- Indemnity form
- Detailed event programme
- Layout of event
- Transport management plan
- Emergency management plan
- Vendors and caterers
- Health requirements
- Service requirements
- Events communication plan
- Environmental protection plan
- Community participation plan
- Signed letters of consent from all involved parties
Don't hesitate to get in touch
SUPPORT
PROCESS
- 1 Event Concept or Plan
- 2 Book your event venue
- 3 Download the event application form
- 4Complete & submit application form with supporting documents to events.applications@capetown.gov.za
- 5 Application submitted to the Special Events Committee (SPEVCo) for consideration
- 6SPEVCo makes a recommendation to the Executive Mayor
- 7 Executive Mayor reviews recommendations and makes final decision
- 8 Notification of support/non-support is sent to you
- 9 Project manager assigned to event
- 10 Finalisation of City sponsorship process and conclusion of agreement
- 11 Implementation of support and rights
- 12 Post-Event Reporting
Explore
Venues
The leading venue for conferences, and exhibitions….
Situated at the foot of Table Mountain, with spectacular views….
One of the most popular outdoor venues in Cape Town…
One of our oldest and most central public spaces in the Cape Town….
get event support
Get in touch with us
10th Floor, Tower Block, Civic Centre, 12 Hertzog Boulevard, Cape Town, South Africa
events.applications@capetown.gov.za or events.permits@capetown.gov.za or +27 21 444 5503